Administrative Assistant – Federal Program Support

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GS-0303-05 Equivalent | Contractor Position

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Position Overview

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Info Gain Consulting LLC (IGC) is seeking an organized and detail-oriented Administrative Assistant to support a federal program team and Government stakeholders. The Administrative Assistant will coordinate meetings, maintain program documentation, track action items and deliverables, and support efficient administrative and information-management workflows.

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This is a contractor position and not a federal civil-service appointment. The GS-0303-05 equivalency describes the anticipated level of duties and responsibility; it does not establish federal employment status, compensation, or benefits.

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Responsibilities

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Coordinate calendars, meetings, working sessions, and other program activities.
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Prepare meeting agendas, record minutes, document decisions, and track attendance.
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Monitor action items, deliverable due dates, suspense dates, and follow-up activities.
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Format, proofread, organize, and maintain correspondence, reports, briefings, and other program documents.
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Maintain electronic files, shared repositories, records, and document-version controls.
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Help ensure that authorized stakeholders can locate current and authoritative program information.
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Support preparation of recurring status reports and deliverable-tracking information.
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Assist with correspondence, file maintenance, and travel coordination when required.
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Apply Government-provided templates, naming conventions, records-management procedures, and document-control requirements.
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Protect sensitive Government information and comply with applicable privacy, security, records-management, and information-handling requirements.
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Perform other administrative and logistical duties within the position’s scope as assigned.
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Minimum Qualifications

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At least two years of administrative-support experience.
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Experience coordinating meetings, preparing agendas or minutes, maintaining files, and tracking actions or deadlines.
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Proficiency with word-processing, spreadsheet, presentation, email, and calendar applications.
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Strong organizational and time-management skills.
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Strong attention to detail, including grammar, formatting, and document accuracy.
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Ability to manage multiple assignments and deadlines in a structured environment.
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Strong written and verbal communication skills.
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Demonstrated professionalism and customer-service skills.
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Ability to follow established procedures and appropriately handle sensitive information.
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Preferred Qualifications

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Administrative-support experience in a federal, government-contractor, law-enforcement, intelligence, or other regulated environment.
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Experience using Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote, Lists, or Planner.
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Experience maintaining controlled document repositories and version histories.
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Experience supporting project-management offices or multidisciplinary program teams.
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Familiarity with federal records-management, privacy, and information-protection practices.
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Security and Eligibility Requirements

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U.S. citizenship is required because the position is anticipated to require access to DHS information-technology systems.
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The selected candidate must be able to obtain and maintain the CBP-required suitability determination and favorably adjudicated Tier 4 or Tier 5 background investigation, as determined by CBP based on position sensitivity.
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The candidate must complete all required forms, fingerprinting, background-investigation activities, security briefings, training, nondisclosure agreements, badging, and system-access requirements within Government-established timeframes.
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A current Secret, Top Secret, or TS/SCI clearance is not required by this job announcement.
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Employment and assignment to the contract are contingent upon contract award, Government approval when required, and successful completion of applicable pre-employment and security requirements.
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Work Location

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Work may be performed at the contractor’s facility and designated CBP facilities. The specific duty location, on-site requirements, and authorized telework schedule will be established in accordance with contract requirements and Government direction.

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Employment Type

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Full-time; contingent upon contract award.

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Compensation

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Compensation will be based on qualifications, relevant experience, work location, and contract requirements. The GS-0303-05 equivalency is used only to describe the anticipated responsibility level and is not a representation that compensation will equal the federal GS pay scale.

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Equal Employment Opportunity

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IGC is an equal-opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, protected-veteran status, genetic information, or any other status protected by applicable law.

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